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ADMIN ASST -

BEL AIR, MD 21014

Posted: 08/02/2019 Employment Type: Temporary Job Number: 1551 Pay Rate: $15.50
Duties:
-greet/receive visitors
-respond to email and phone inquires from internal/external constituents
-coordinate, with discretion and confidentially, flow of incoming/outgoing communications and determine the appropriate office/department/agency for outgoing communications
-prepare correspondence; proofread/polish documents for distribution
-coordinate calendars of appointments/meetings using Microsoft Office and other tools
-manage meeting logistics, including prep of agendas/programs, arranging A/V and support equipment
-maintain budget records, reconciling and verifying vouchers/receipts, producing financial reports and summaries and preparing budget transfers
-perform records management by overseeing filing system, creating paper and digital files and records using judgment and knowledge of office requirements, updating files and records, retrieving files and documents
-create web pages, flyers and forms
-update systems and databases for departmental use
-order office supplies
-transcribe meeting minutes
Skills:
Proficiency in Microsoft Office (Word, Excel, Power Point) [Windows 10] as well as One Drive and Sharepoint
Excellent communication and organization skills
Resourceful
Ability to organize/prioritize projects
Detail oriented; dependable
High degree of discretion, good judgment and ability to interact in a professional and customer-friendly manner.
Be able to respond to customers with tact and diplomacy, maintain confidentiality, and respond to public inquiries from students, staff, faculty and parents.
Experience working with diverse constituencies including knowledge of equity, inclusion and accessibility.
Ability to work independently, solve unexpected problems and make substantive decisions quickly.
Experience with Student Information systems required; Banner preferred

Qualifications:
Associates degree required. Five (5) years increasing responsibility in a secretarial/administrative capacity required to include extensive knowledge of current office practices and procedures. Experience in collaborating with many different individuals at all levels of an organization.

Sheryl Kohl
President

Sheryl Davis Kohl, a former state delegate, Founder and President Sheryl Davis Kohl is synonymous with Beacon Staffing Alternatives. She launched the company in 1999 along with her mother Patricia, centralizing an office along the vibrant Route 40 business corridor. Sheryl and her family had established an independent staffing agency in Bel Air, Md. in 1985. Later, she and her mother ran a local franchise of a national staffing operation. Under Sheryl’s leadership, the business expanded with sales reaching more than $4 million annually. Sheryl maintains strong ties to the community and Beacon Staffing supports local organizations and causes.
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